Event Management Handbook

Handbook Overview

• Purpose and Objective of the Event Management Handbook
• Office of Conference and Event Services Mission Statement 

Definitions

• Resource Providers
• Longwood University Community
• Registration Fee
• Business Day
• Facilities
• Requestor
• Scheduling
• Public Space
• Student Organization
• Campus-Based
• Sponsored Requestor
• External Requestor

General Regulations

• Smoking
• Compliance
• Academic Classes
• Authorization
• Advertising restrictions
• Facilities Requestors Policies
• External or Sponsored Requestors Policies
• Location Change
• Events outside regular operating hours
• Outdoor sound amplification
• Commercial use of Longwood University facilities
• Policy regarding Virginia State Agencies
• Concessions
• Alcohol
• Cancellation of an event and/or resources
• Requesting periodic use
• Movies/films
• Food in academic spaces
• Setup
• LCVA artwork and Longwood University displays
• Decorations

Requestor Process

• Student Organization Requestor
• Campus-Based Requestor
• Sponsored Requestor
• External Requestor

Usage Fees 

Scheduling Guidelines

Rental Facilities

• Brock Commons
• Eason Hall
• Rotunda
• Chichester Science Center
• Computer Labs/Training Rooms
• Conference & Meeting Rooms
• Bedford Art Building
• Hull Education Building
• Jarman Auditorium
• Wygal Music Building
  • Molnar Recital Hall
  • Haga Room
• Hiner Building
• Grainger Building
• Jeffers Auditorium
• Dorrill Dining Hall
  • Lee-Grand Dining Room
  • Nance Room, Lewis Room
  • The Annex
• Lankford Hall
  • Commonwealth Ballroom
  • Appomattox/Buckingham/Cumberland Room
  • Amelia Room
  • Charlotte Room
  • Nottoway Room
• Barlow Field
• First Avenue Field
• Iler Field
• Willett Hall
• Lancer Pool

Official Longwood University Policies

• Burning Regulations
• Use of University Facilities - Policy 5101
• Use of Eason and Rotunda First Floor Public Space - Policy 5102
• Use of Lankford Student Union Public Space - Policy 5103
• Advertising and Posting of Flyers - Policy 1001
• Campus Non-Smoking Policy - Policy 5604