National Pan-Hellenic Council Officer Positions

President

• Serve as Chairperson of the Executive Board
• Preside over all meetings of the Executive Board and General Body
• Appoint the chairperson and members of all committees and serve as an ex-officio member of all committees
• Approve all vouchers for the expenditure of budgeted funds
• Perform all duties, which are usually executed by the chief officio
• Serve as a contact person between the University and the National Pan-Hellenic Council of Longwood University
• Provide the organization with a vision for the year and/or goals for development

Vice President

• Assist the President in the performance of duties and preside in the absence of the President
• Oversee the date selection process for NPHC organizations and maintaining the NPHC calendar
• Continually plan NPHC programming one semester in advance
• Serve as chairperson of the following NPHC committees:
  • Programming
  • NPHC Week (early October)
  • Activity Hour (a minimum of 1/month
  • Fundraising and Service
  • Stroll For A Cause (mid-April)
  • Community Service (a minimum of 2/semester)

Treasurer

• Create a council budget
• Maintain accurate records of the receipts and expenditures of funds
• Distribute invoices for membership dues at the first general body meeting of each semester
• Deposit all money
• Receive and issue receipts for funds
• Issue checks for the expenditures of all funds upon receipt of vouchers approved by the President
• Prepare the end of year financial report(s) and weekly monthly report(s)
• Provide a financial status report at every NPHC General Body meeting
• Serve a co-chairperson of Fundraising and Service Committee events/programs pertaining to fundraising

Secretary

• Record the minutes of executive board and general body meetings and shall keep permanent records of all papers and comments of the Councils
• Distribute the minutes via email after every meeting
• Pass on files and documentation to the next recording Secretary
• Take attendance at all meetings
• Perform other secretarial duties as assigned by the President
• Take Accountability Reports at each event/meeting. Distribute to chapter presidents at the end of each month